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CONVENTION LETTER / MINUTES / FINANCIAL REPORT
June 22, 2024
Ladies and Gentlemen,
In connection with the Texas Bandmasters Association Convention-Clinic on July 25-27, 2024, members of Alpha Chapter, Phi Beta Mu, will be gathering in San Antonio for our TBA Awards Breakfast.
The following items demand your immediate attention:
AWARDS BREAKFAST MEETING ($28.00) - 7:00 AM, FRIDAY, JULY 26, 2024 – The Lonesome Dove Room- River Level at the Henry B. Gonzalez Convention Center. President Bruce Beach, presiding. Guests are welcome to attend the Breakfast.
Please note the JULY 19th DEADLINE for completing breakfast reservations.
The following items are posted on the PBM Alpha Chapter web site- www.pbmalpha.org:
1. MINUTES of Alpha Chapter Meetings in February 2024.
2. TREASURER'S REPORT FOR 2023.
3. ROSTER of Phi Beta Mu Committees and Board Members for 2024-2026
4. SCHEDULE OF EVENTS- Please note that there will be one TEXAS BANDMASTERS HALL OF FAME CEREMONY this year. Inductees are Bethann Adams, Rick Baker, John Carroll, Dennis Eichler, Tony Gibbs, Joe Gunn, Jeff King, Mark Melton, Gloria Ramirez, Robert S. Vetter, and Peter J. Warshaw.
The Ceremony will be held at 2:00pm SATURDAY, JULY 27, 2024, in CC STARS AT NIGHT BALLROOM.
For those of you that have signed up for the Reading Band: we usually have decent participation but can always use more clarinets, double and low reeds, tuba and percussion. If you have a young director on your staff that would like to bring their horn and come read with the band, please invite them to come. Please contact Bruce Beach at beachbeachmus@aol.com if you would like to join the reading band on one of those instruments.
Please check out the Alpha Chapter page on Facebook. Cindy Lansford is the administrator of the page with assistance from Jolette Wine. Our thanks to them for their efforts.
On site payments: Alpha Chapter will be accepting on-site digital payments for lost pins, etc. via Paypal, Venmo and Zelle QuickPay as well as cash or check.
If you have any concerns or questions, please contact me at 214-417-1042; or email: pbmalphachapter@gmail.com. I am looking forward to seeing you in San Antonio!
Fraternally,
Scott Coulson
Secretary-Treasurer
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ALPHA CHAPTER, PHI BETA MU
MINUTES OF MEETINGS, FEBRUARY 2024
MEMBERSHIP COMMITTEE MEETING
The meeting was called to order by Vice President Bruce Beach, Thursday, 8 February 2024, at 7:00 AM and 11:00 AM in the River Terrace Room of the Marriott Riverwalk Hotel, San Antonio, Texas. Present were: Bruce Beach- Chairman, members: Amy Allison, Alan Harkey, Mack Bibb, Todd Dixon, Tom Bell, Susan Meyer Patterson, Bill Harden, President Tom Harrington, Past President Evelio Villarreal and Secretary Scott Coulson. Chairman Beach outlined the agenda to the Committee and distributed supporting data and spoke regarding ethics and confidentiality of information presented on each nominee. The committee next heard comments from the sponsor and cosponsors regarding their candidate. In the Executive session all nominations and supporting documents were then reviewed along with a tally of Fraternity voting. This was followed by committee voting on each candidate. The following were approved for induction into the Fraternity on Saturday: Brad Allen, Joe Barrow, John Barton, Stetson Begin, Mario Casanova, Chris Clifton, Kim Hawbaker Cooley, Cliff Croomes, Rhonda Daniel, Alicia De Soto, Lance Finley, Jason Finnels, Doug Fulwood, Britni Hummel, Andrew Hunter, Dimitri Iccosipentarhos, Marc Nichelson, Steven Rash, Jon Schriver, Mark Schroeder, Kim Shuttlesworth, Brian Sours, Jay Sutton, Sarah Thompson, Erika Uribe, Katherine VanDoren, Andrew Weak, Jon Weddle, Brittney Williams and O.D. Wilson.
The committee also voted to remove 5 members. The meeting was adjourned by common consent.
Respectfully submitted, Scott Coulson, Secretary.
CHAPTER BOARD MEETING
The meeting of the Board of Directors was called to order by President Tom Harrington at 1:30 P.M. on Thursday, 8 February 2024, in the River Terrace Room of the San Antonio Marriott Riverwalk Hotel. Present were: Vice President Bruce Beach, Past President Evelio Villarreal, Secretary-Treasurer Scott Coulson; Board Members: David Puckett, Jeff Jones, Kristin Hames, Frank Sosa, Bob Vetter, Mike Bartley, Denny Whitley, Sharon Kalisek
Robert Herrings, Kevin Knight, Brian Andrade, Joe Clark, Bethanne Adams, Emerico Perez III, Bonnie Anderson, Brandon Brewer were absent.
Committee Chairmen present were David Brandon, Beth Bronk, Pete Tolhuizen and Barbara Lambrecht.
Frank Sosa moved approval of the Minutes of the February 2023 meeting as posted on the web site. Beth Bronk, second. Unanimous. Barbara Lambrecht moved approval of the Financial Report as posted on the web site. Pete Tolhuizen, second. Unanimous.
The President next asked for the Secretary’s Report on status of the chapter. Secretary Coulson reported that at present there are 303 Active members; 279 Retired Active; 58 inactive members for a total of 640. 361 have been installed in the Hall of Fame.
COMMITTEE REPORTS
MEMBERSHIP COMMITTEE, Bruce Beach, Chairman, read a list of those new members selected by the Committee earlier this morning (See Membership Committee List above). Bob Vetter moved approval of the report. Frank Sosa, second. Unanimous.
PUBLIC RELATIONS COMMITTEE, Scott Coulson, Secretary, outlined the continued use of congratulatory signs to both the new Phi Beta Mu members and to those members whose groups are selected to perform at the 2024 TMEA Convention.
TBA CLINIC COMMITTEE, David Brandon, Chairman, presented two recommendations for TBA:
1. "Selling Your Program, the 3 R’s: Recruitment, Retention, Rally”
Helpful hacks to build recruitment and retention while rallying the troops with your existing students. Clinicians will be Ruth Allen and others TBA.
2. “Beginner Timelines”
Several master beginner teachers throughout the state will provide a timeline of their goals and checkpoints for the entire year in a calendar-like format to provide young teachers several examples of how master teachers sequence and pace their beginner curriculum. This is not intended to be a clinic on pedagogy, but rather a survey of curricular goals and the scope and sequence used to achieve them by master teachers.
Two timelines will be offered each for flute, clarinet, trumpet, low brass, and heterogeneous beginner classes.
This clinic will be moderated by David Brandon with three or four of the master beginner teachers briefly walking the attendees through their timelines.
Sharon Kalisek moved approval of the report. Beth Bronk, second. Unanimous.
OUTSTANDING CONTRIBUTOR AWARD, Pete Tolhuizen, Chairman reported his committee had decided to recommend Jennifer Auerbach and Sally Bohls of the Bocal Majority for the award. Evelio Villarreal moved approval of the report. Sharon Kalisek, second. Unanimous.
OUTSTANDING YOUNG BANDMASTER, Beth Brock, Chairman announced the selection of Taylor Williamson from Wiley Middle School in Leander ISD. Documentation was presented to support the recommendation. Peter Tolhuizen moved approval of the report. Frank Sosa, second. Unanimous.
HALL OF FAME COMMITTEE, Barbara Lambrecht, Chairman, presented the following names for approval in 2024: Beth Ann Adams, Rick Baker, John Carroll, Dennis Eichler, Tony Gibbs, Joe Gunn, Jeff King, Mark Melton, Gloria Ramirez, Bob Vetter, Peter Warshaw.
Beth Bronk moved approval of the report. Denny Whitley, second. Unanimous.
Under New Business, the board discussed the addition of a Technology position that would aid the Secretary during the year and other committee chairs in preparing for and during the TBA convention. A stipend of $700.00 was approved.
Bob Vetter moved approval. Barbara Lambrecht, second. Unanimous.
A moment of silence was held for deceased Alpha members: Mark Adams, the brother of Bethanne Adams, Randy Leifeste, Danny Prado, and Jim Yancey.
There being no further business, the meeting was adjourned.
Respectfully submitted: Scott Coulson, Secretary-Treasurer
OFFICIAL CHAPTER BUSINESS MEETING
President Tom Harrington, called the meeting to order at 10:10 PM on 8 February 2024 in the Grand Hyatt Longhorn Ballroom. Bruce Beach gave the Invocation.
President Harrington recognized out of state visiting PBM members.
George Little, President of TBA, outlined the achievements of Fred Allen and announced that Mr. Allen had been selected as Bandmaster of the Year. The membership acknowledged Fred Allen with a standing ovation.
A moment of silence was held for deceased members Mark Adams, the brother of Bethanne Adams, Randy Leifeste, Danny Prado, and Jim Yancey.
The Phi Beta Mu oath was administered by Secretary Scott Coulson.
President Harrington next commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.
President Harrington gave a report on the Midwest Clinic and the substantial contributions of Texas Bands.
Keith Bearden, Past President of International gave the International Report.
Past President Evelio Villareal explained the selection process for Officers and ATSSB Area Representatives, and the following were chosen:
President – Bruce Beach
Vice President – Robert Herrings
ATSSB Area Representative
Bob Vetter, ATSSB Central - (2024-2026)
Nick Durham, ATSSB East - (2024-2026)
Mike Bartley, ATSSB North - (2022-2024)
Charles Cabrera, ATSSB South - (2024-2026)
Don Summersgill, ATSSB West (2024-2026)
Members at Large
June Bearden, At-Large - (2024-2026)
Denny Whitley, At-Large - (2024-2026)
Sharon Kalisek, At-Large - (2024-2026)
Brandon Brewer, At-Large - (2024-2026)
There were no other nominations from the floor so the slate was elected by acclamation.
President Harrington called for Committee Reports. Reporting were committee Chairs for the following standing Committees (see Board minutes above for complete report).
BDSN- Tom Harrington
TBA Clinic Committee – David Brandon
Public Relations Committee – Kevin Knight
Outstanding Contributor Committee – Pete Tolhuizen
Outstanding Young Bandmaster Committee – Beth Bronk
Hall of Fame Committee - Barbara Lambrecht
Membership Committee - Vice President Bruce Beach
Nominations for membership in 2025 were taken from the floor and recorded by Vice President Bruce Beach. Those nominating new members were reminded of the necessary paperwork and deadlines involved.
President Harrington reminded those in attendance of the importance of participation in the TBA Reading Band and the Band Directors Support Network. Forms for the Reading Band were available to the membership via QR Code.
Motion to adjourn was passed by common consent.
Respectfully submitted: Scott Coulson, Secretary-Treasurer
BREAKFAST INSTALLATION MEETING
Saturday, 10 February 2024
The meeting was called to order by President Tom Harrington, at 7:00 AM in the Lonesome Dove Room, Convention Center.
The invocation was given by Bruce Beach.
Breakfast was served by the LDR Staff.
The Oath of Membership for new members was administered by Secretary Scott Coulson. Those installed were Class of 2024: Brad Allen, Joe Barrow, John Barton, Stetson Begin, Mario Casanova, Chris Clifton, Kim Hawbaker Cooley, Cliff Croomes, Rhonda Daniel, Alicia De Soto, Lance Finley, Jason Finnels, Doug Fulwood, Britni Hummel, Andrew Hunter, Dimitri Iccosipentarhos, Marc Nichelson, Steven Rash, Jon Schriver, Mark Schroeder, Kim Shuttlesworth, Brian Sours, Jay Sutton, Sarah Thompson, Erika Uribe, Katherine VanDoren, Andrew Weak, Jon Weddle, Brittney Williams and O.D. Wilson.
George Little, President of TBA, once again introduced Fred Allen as Bandmaster of the Year.
President Tom Harrington next acknowledged members present with the longest record of membership in Alpha Chapter.
President Tom Harrington acknowledged members of the Hall of Fame and the class of 2024, which will be inducted at the Texas Bandmasters Association Convention.
President Tom Harrington again commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.
President Tom Harrington encouraged members to participate in the Reading Band that performs at TBA.
Vice President Bruce Beach called for additional nominations from the floor. Again, those making nominations were reminded of the requirements for membership and the necessary paperwork involved.
New President Bruce Beach presented Outgoing President Tom Harrington with the Past President's pin. The membership acknowledged Tom Harrington with a standing ovation.
The Fraternity moved for adjournment by common consent.
Respectfully submitted: Scott Coulson, Secretary-Treasurer
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ALPHA CHAPTER FINANCIAL REPORT
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